POSITION DESCRIPTION
POSITION TITLE: AVP, Business Services, Planning, Budget, and Compliance
DEPARTMENT: Administrative Services SITE: EpiCenter
SALARY
SCHEDULE: A & P GRADE: F
BASIC FUNCTION:
The Associate Vice President,
Financial Planning, Analysis and Compliance serves as a member of the business
services management team and acts as the college’s chief contract
administration and compliance officer. Directs and supervise the Budget,
Purchasing, Asset Management and Payroll functions of the college in accordance
with college rules and procedures. Scope of duties involve compliance with
governmental regulations, policies and procedures, including but not limited to
those relating to financials, purchasing, financial aid and other student
systems.
RESPONSIBILITIES:
·
Direct and supervise the Purchasing, Payroll and
Budget departments.
·
Coordinates audits from state, Federal or other
external entities, and coordinates management responses and corrective actions
to audit reports and findings working closely with the President, Senior Vice
President, Vice Presidents and other staff.
·
Plans/directs operational compliance audits.
·
Provides leadership in financial planning,
forecasting, projections, cost analysis, and budgeting for the College.
·
Assists in the preparation of short and long term
financial plans for the College;
·
Ensures that best-practice financial and budgetary
perspective is considered in all strategic, operational and policy issues;
· Analyzes financial data and makes recommendations to enhance business processes and profitability.
·
Participate
in external sponsor inspections and/or audits related to financial compliance.
·
Evaluate and monitor financial reports to ensure
effectiveness and financial compliance for federally funded research. Monitor
and audit commercially sponsored educational grants for potential financial
conflict of interest.
·
Responds promptly to detected deficiencies,
develops corrective action and reports any deficiencies through established channels.
·
Investigates reported violations and ensures proper
reporting of violations to duly authorized enforcement agencies as appropriate.
·
Provides guidance to senior management on cases
referred to them for disposition and reviews management action on such cases.
·
Plans/directs contract administration and other
compliance reviews, analyzes/interprets results.
·
Develops action plans for strengthening or
correcting departmental compliance as necessary, and verifies implementation of
action plans through subsequent review.
·
Works with Board of Trustees, President and General
Counsel on development, evaluation, revision, and interpretation of policies to
ensure that policies are current and relevant and to provide a framework for
appropriate action by all employees and representatives of the District.
·
Provides management with key business
recommendations based on quantitative data and use of functional expertise.
·
Coordinates and prepares budgets and forecasts for
assigned areas
·
Maintains and controls Planning and Financial
Analysis systems.
·
Develops and maintain key performance
indicators/business measures for assigned areas.
·
Keeps current on rules and laws on areas of
responsibilities and sets in process procedures to accomplish the requirements.
·
Performs related duties as required.
EDUCATIONAL REQUIREMENTS:
Master’s
degree in Accounting, Business Administration or Finance, with specialized
courses and major in related area
EXPERIENCE REQUIREMENTS:
Seven (7) years of top level
administrative experience in accounting, auditing, or comparable major field of
study, including full accounting and reporting responsibilities including
analysis, research, planning/managing complex projects, and audit coordination.
Experience in a higher education setting preferred.
Experience with and exposure to computer accounting
systems.
KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:
Knowledge of accounting and
auditing systems and procedures. Knowledge of generally accepted principles of
accounting. Knowledge of the Federal, State,
and College regulations related to accounting.
Knowledge of the techniques used in the analysis and evaluation of
operating procedure and policies.
Knowledge of and the ability to design, implement, and test computerized
accounting systems. Ability to analyze
data and arrive at sound conclusions.
Administrative and supervisory skills including the ability to establish
and maintain working relationships with administrators and employees. Superior
verbal and written communications skills.
4/2008