St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Budget Administration and Systems Analyst

DEPARTMENT: Business Services                             SITE: DO

SALARY SCHEDULE: APM                                        GRADE: B

BASIC FUNCTION:

Develops, analyzes, and reports budget data including planning and modeling prospective and prior comparative financial information and graphical analysis as required by college and state policies and as requested by college management or the State Board of Education for particular legislative, state or college decision support.  Assists in the development of budgets and budget analysis.  Participates in college-wide strategic planning and analysis.

RESPONSIBILITIES:

• Functions as the primary budget analyst reporting to the Assoc. VP, Planning, Budget and Research in collaboratively planning, assisting in the development, implementation and maintenance of the operating budget.
• Responds to requests and budget information needs, conducting special studies and analyzing information as requested.
• Prepares financial modeling based on the various legislative support alternatives, enrollment scenarios and formula funding implications.
• Reconciles and analyzes financial and enrollment data.
• Maintains computerized budget records and status data.
• Coordinates and implements the annual budget instructions, calendar and worksheets for use by departments.
• Prepares budget amendments and financial reports for the State and/or College programs.

• Provides functional & technical support to the testing and implementation of Budgeting modules and systems.

• Researches, analyzes, and recommends SPOL and PeopleSoft setup modifications and enhancements to computer applications to include the development of specifications for using any or all of the tools, modules, and features of the budget information systems

• Assists in conducting business process analysis and making recommendations for process improvement.
• Writes computer applications and queries according to specifications for budget reports.
• Documents applications and queries to enable departmental staff to continue computer support to the related systems.
• Writes other ad hoc queries to support budgetary decision-making and process analysis.
• Participates in the development of user and operational documentation.
• Works as necessary in the maintenance of system software for the PeopleSoft Financial, HR/payroll and the Strategic Planning On-line budgeting software, tables and/or databases.
• Works as directed in the continual effort to employ effectively emerging technologies in support of college budgetary needs.
• Communicates frequently with an integrated network of colleagues regarding trends in enrollment, financial support and formula funding implications.
• Provides related information as requested.
• Performs other duties as required.

EDUCATIONAL REQUIREMENTS:

Baccalaureate degree in business/technology related field. Completion of upper level accounting courses.

EXPERIENCE REQUIREMENTS:

Three (3) years of responsible administrative or financial management and analysis in a diverse organization. 

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of budget and accounting practices in a college or university setting.  Knowledge of enterprise management systems.  Must have excellent interpersonal, analytical and problem solving skills.  Knowledge of computer programs including Excel, Access, with PeopleSoft HR/payroll, financials/EPM and SPOL preferred.

revised: 09/2006