St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Manager, Business Systems & Accounting, Allstate Center

DEPARTMENT: Administrative Services SITE: AC

SALARY SCHEDULE: A&P - GRADE: C

BASIC FUNCTION:

Responsible for working with and supporting the CEO and Allstate Center Program Managers and Directors on all College business and administrative processes, as well as changes and implementation of new systems and procedures. These would include Budgeting, Accounting, Human Resources, Payroll, and Contracting functions in a Credit and Non-credit environment that supports grants and Fund 10 accounts.   Supervises and directs employees in the Administrative Services office.  Responsible for the overall efficiency, economy and effectiveness of business services and administrative functions.

RESPONSIBILITIES:

• Works with directors and managers to ensure a consistent, complete and timely implementation of College procedures and documents.  Assures system and procedural integrity is maintained and adhered to.
• Reviews processes and procedures, suggests changes to streamline, and follows to implementation in coordination with appropriate College entities.
• Assures documents are quality controlled, timely and accurate.
• Coordinates with and supports operational staff in all administrative and financial functional areas including budget at Allstate Center.
• Assures written procedures and documentation are adequate, accurate, and current for all functions under direct or indirect responsibility.
• Responsible for PeopleSoft Financial and HR system, data and accounts to ensure integrity and accuracy.
• Manages grants and fund 10 billings, receivables and reimbursements to be paid and provides reporting to College and outside agencies as required.
• Maintains various internal systems to track contracts, operational and financial data.
• Oversees the MCTFT and NTPI fiscal and cash management systems and the preparation of various contractor reports.
• Supervises and directs employees in the Administrative services office at the Center.
• Responsible for the overall efficiency, economy and effectiveness of business services and administrative functions at the Allstate Center.
• Performs related duties as required.

EDUCATIONAL REQUIREMENTS:

Bachelor’s degree in business or related systems field.  Masters Degree / CPA preferred.

EXPERIENCE REQUIREMENTS:

Ten (10) years progressive and responsible experience in accounting and management. Supervisory experience. Experience in systems implementation of applications or user equivalent. Experienced and skilled in software programs to include PeopleSoft and Excel.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Leadership, supervisory and team building skills. Knowledge of databases, and software applications. Knowledge of budgeting and accounting practices and procedures.  Working knowledge of all College rules and procedures, and those specifically related to Purchasing, Human Resources, and Payroll.  Ability to analyze complex problems and reports and produce management information in a professional manner.   Familiarity with Project Management concepts and legal aspects of contracts.  Ability to effectively communicate in writing and verbally to management, staff, or other internal or external customers. Customer service oriented.

Revised: 09/2006