St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Human Resources Services Specialist

DEPARTMENT: Human Resources  SITE: DO

SALARY SCHEDULE: Career - GRADE: 5

BASIC FUNCTION:

Provide paraprofessional support in one or more specialized functions of the Human Resources office including but not limited to benefits, employment, and/or payroll processing (eg, an individual in this position would have a primary function related to one of these areas of Human Resources and possibly secondary functions that cross over).

SAMPLE of RESPONSIBILITIES (actual duties will vary as assigned):

Benefits

• Assists in the reconciliation of billings and payments to benefit-related vendors.
• Distributes, maintains and explains appropriate benefit information to college employees.
• Tracks employee leave usage in such cases as FMLA or other extended-leave situations.
• Assists in the planning, scheduling and implementation of benefits open enrollment sessions.
• Assists as needed in new-employee orientation and onboarding.
• Assists HR Program Coordinator in keeping benefits information/summaries – whether online or on paper -- current for employees.
• Calculates leave payments.
• Tracks billing of retirees and other former employees remaining on college health plan.

Employment

• Advertises vacant budgeted and non-budgeted positions.
• Administers the post-advertising, screening and selection requirements of employment procedures for budgeted and non-budgeted appointments, including but not limited to such due-diligence as reference checks and criminal background checks.
• Assists with the orientation of new non-budgeted employees.
• Assists in the scheduling and conducting of pre-employment assessment.
• Works with others in HR Department for the proper processing of budgeted and non-budgeted personnel matters.
• Tracks probationary period of Career Service employees.
• Tracks completion of activities required during new-employees’ onboarding period.

Payroll Processing

• Conduct post-input review of PeopleSoft transactions
• Runs Pre-Payroll Error Report
• Runs Between-Dates Actions Report
• Reviews documentation regarding payroll adjustments
• Reviews leave payouts
• Reviews percent-of-load earnings
• Distributes Load Sheets each term for adjunct/supplemental pay
• Distributes Instructional Agreements letters each term for adjunct/supplemental pay

General

• Tracks HR transactions and updates records as necessary in HR online enterprise system (PeopleSoft), the HR Online Administration System, online systems of benefit vendors, and on shared spreadsheets that are used jointly throughout department.
• Interacts with other departments and college employees as needed to complete assigned tasks.
• Assists the HR Program Coordinator in the administration of assigned duties.
• Performs records searches and special data research and analysis.
• Provides back-up and support for office staff  to ensure comprehensive and timely customer service.
• Completes appropriate paperwork as needed,
• Makes reports of findings to appropriate college administrators. May prepare written or verbal reports depending on the needs and circumstances.
• Performs special projects for college administration as assigned.
• Performs related duties as required.

EDUCATIONAL REQUIREMENTS:

Associate’s degree or completion of two (2) years of college with courses related to the job responsibilities.

EXPERIENCE REQUIREMENTS:

Four years of related experience (or equivalent combination of training and experience). Knowledge of Human Resources Management practices.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of Human Resources Management practices. Knowledge of sentence structure and word usage. Skill in reading comprehension. Ability to assess applicant's experience via the telephone or in person. Ability to make sound judgments based on facts found in analyzing key HR situations. Skill in the use of a computer. Verbal and written communications skills. Ability to deal with people, agencies and organizations. Ability to handle sensitive situations.

 

ADDITIONAL REQUIREMENTS:

Must be capable of reporting to assignments at different SPC sites to support various HR activities such as meetings with employees or Benefits Open Enrollment.

                                                                                                                                                                                                                                                                                    Revised: 5/2009