| Timely Warnings
The Director of Security and Risk Management will work with the college’s general counsel office to initiate action for a "timely notice" to the community once it has been determined that a "threat" to the community exists. This can occur any day of the week, time of the day. The Director, in concert with the General Counsel’s office will draft the appropriate notice to the college community and post the notice on all (affected) college sites. The Timely Notice may be distributed by poster and memo, e-mail, web-site or use of the college’s emergency notification system including the MIR3 voicemail system, as well as the
InformaCast system.
The duty to provide 'timely reports' is applied only to occurrences of the six crimes which are required to be disclosed in the Annual Report, and then only in circumstances where they are 'considered to be a threat to other students and employees.' The critical factor here, once again, is that the institution has knowledge of the incidents.
Clery Act
The Clery Act, a federal law, requires colleges and universities that receive federal money to report statistics regarding criminal activity on campus and in the neighboring area, as well as safety information, to the campus community. The definitions used for purposes of these reports are particular to the act and may not be entirely consistent with those definitions used by other entities that collect crime information.
The act requires universities to report statistics for the three most recent years. The statistics, reflected in Tables 1, 2,& 3 were gathered from Police reports, College security reports, and from reports made to Campus Security Authorities. The College’s Campus Security Authorities for purposes of this report include: college security, Provosts, Associate Provosts and their professional staffs, counselors from the Office for Students with Special Disabilities or OSSD counselors, academic advisers in all divisions, student organization advisers, athletic coaches, sports club advisers, and visitor control attendants. A formal police report or investigation is not needed in order for a crime report to be included in the statistics.
The act also requires reporting of not only arrests for liquor law, drug law, and illegal weapons violations, but also referrals for University disciplinary actions of both students and employees based on these violations (see Table 4).
A recent clarification in the act requires reporting of not only disciplinary referrals for students but referrals of employees. Therefore, the statistics as of 2002 reflect referrals of students and employees.
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