St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Associate Vice President, Financial Assistance, Scholarships & Veteran Services

DEPARTMENT: Financial Assistance /Veteran Services               SITE: EPI

SALARY SCHEDULE: A&P                    GRADE: F

BASIC FUNCTION:

 

Responsible for the leadership of Financial Assistance, Scholarships and Veteran Services. The Associate Vice President will contribute to the fulfillment of the College’s enrollment management and to the fiscal and learning goals of the College; and will work closely with senior administrators, deans, faculty, staff and community partners to develop, coordinate and evaluate collegewide plans to promote financial aid, scholarships and veteran services and postsecondary learning opportunities at St. Petersburg College.

 

RESPONSIBILITIES:

 

  • Supervises Financial Assistance Services to ensure that of Financial Assistance, Scholarships and Veteran Services effectively contribute to MYSPC Answer Place, are well managed and focus on student learning outcomes.
  • Interprets and implements Federal and State laws regarding student assistance and veterans’ educational benefits. Ensure compliance with federal, state and institutional financial aid regulations and policies. 
  • Coordinates internal and external audits and resolves audit findings.
  • Conducts periodic quality control reviews of college Financial Assistance, Scholarships and Veteran Services programs.
  • Recommends staffing plans, implements selection processes for staff hiring, provides feedback, and conducts performance evaluations.
  • Supervises the delivery of federal and state financial aid programs to students.
  • Leads the continuous improvement and integration of financial assistance delivery requirements into the student enrollment process.
  • Supervises the development of Financial Assistance, Scholarships and Veteran Services publications, documents and web pages.
  • Coordinates the evaluation and review of college-wide policies and procedures related Financial Assistance, Scholarships and Veteran Services.
  • Maintains office procedures for timely and effective application processing, packaging, verification and online award notification.
  • Maintains careful departmental record-keeping and provide data and reports to internal and external parties as needed. 
  • Maintains a close working relationship with the Business Services area to ensure conformity with federal agency cash advance standards
  • Directs the development, implementation, and evaluation of institutional grants to improve student outcomes.
  • Responsible for the administration of all college internal and external scholarships for students.
  • Provides data required by federal and state agencies, including but not limited to preparation for annual institutional audit of financial aid records; completes the annual FISAP; performs required report for Pell recipients; completes the Application for Approval to Participate in Federal Student Financial Aid Programs; and provides financial aid data for IPEDS
  • Serves as the primary certifying official of the college.
  • Serves as the liaison with the AIS Department for hardware and software issues pertaining to the Financial Assistance, Scholarships and Veteran Services.
  • Implements all upgrades for Financial Assistance Modules in PeopleSoft.
  • Provides technical expertise and represents student financial interests to internal constituents (administration, faculty, staff, committees, etc.)
  • Maintains close working relationships with the Vice President for Academic & Student Affairs, the Associate Vice President for Enrollment Management, the Associate Vice President for Business Services, the Associate Vice President for AIS, and the Executive Director of the SPC Foundation — particularly regarding the review of financial assistance programs, including scholarship allocations.
  • Serves on the President’s Cabinet representing Financial Assistance, Scholarships and Veteran Services area of the college
  • Prepares reports and presentations to the President’s Cabinet and Board of Trustees as needed
  • Convenes meetings of the college-wide Financial Assistance Appeals Committee as needed and serves as a committee member
  • Assists the Vice President, Academic & Student Affairs in establishing and accomplishing objectives for Student Affairs, based on the strategic plans of the college.
  • Performs related duties as required.

EDUCATIONAL REQUIREMENTS:

 

Master’s degree in the business administration or appropriate field from a regionally accredited institution.

 

EXPERIENCE REQUIREMENTS:

 

Ten years experience in college financial aid administration, including training in counseling and related areas. Prior experience as a Director of Financial Aid is essential.

 

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

 

·         Knowledge of managing a financial assistance program in a large, complex environment along with the knowledge of automated student financial aid systems

·         Knowledge of college policies and procedures

·         Excellent written and oral communication skills

·         Strong interpersonal and communication skills to work effectively with a wide range of constituencies in a diverse community

·         Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, and government regulations

·         Ability to develop and interpret financial data/plans and manage resources

·         Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

·         Ability to think reason and make sound judgments on how responsibilities are completed in compliance with college standards and guidelines

 

Revised: 10/2008