St Petersburg College

Position Description

POSITION TITLE:  Coordinator, Auxiliary Services       

DEPARTMENT: Administrative/Business Services         SITE:  DO

SALARY SCHEDULE:  A&P             GRADE:  C

BASIC FUNCTION:

Serves as the Administrative Services Division’s coordinator for the development of RFQs and RFPs, purchasing/bidding processes, operations, and contract negotiations as related to all Auxiliary Services functions.

RESPONSIBILITIES:

• Manages all college contracts in auxiliary enterprises to include, but not limited to, food services, bookstore services, vending, cable television, tower space rental, pay for print services, student housing property management, library rentals, and others.
• Performs reconciliations of vendor receipts and payments for the Auxiliary fund, working with the Associate Vice President for Finance and Business Services.
• Assists with the revenue and expenditure budgets preparation for the Auxiliary enterprises and monitoring the various contract terms, ensuring compliance with College’s policies, rules and regulations.  Remains current on College and Board of Trustees’ policy and procedural changes.
• Advises Vice President and respective budget supervisors on budgetary information as well as policy and procedures applicable to Auxiliary enterprises.
• Performs related duties as required.

EDUCATIONAL REQUIREMENTS: 

Bachelor's degree in Business, Hospitality Management or related field.

EXPERIENCE REQUIREMENTS: 

Three (3) years experience in the field related to hospitality management, housing and finance.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of the principles and practices involved in Auxiliary Services and management. Knowledge of the budgeting. Knowledge of the procedures and laws relating to contract processing. Knowledge of the computerized applications relating to Auxiliary Services planning. Knowledge of mathematics used in budgeting. Ability to develop and maintain budgets and documents relating to auxiliary services. Ability to communicate verbally and in written form. Skill in the operation of a computer.

08/2009