St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Human Resources Program Coordinator

DEPARTMENT: Human Resources SITE: Epi

SALARY SCHEDULE: Administrative/Professional GRADE: A

BASIC FUNCTION:

Under general direction, performs independent, responsible and complex human resource management services work in support of a college campus(s) environment. Applies and interprets rules to appropriate situations within areas of responsibilities. Support services include, but are not limited to, Attendance and Leave, Benefits, Classification and Compensation, Employment, Employee Relations, and Pre-Payroll Processing /Records,

RESPONSIBILITIES:

· Develops goals and programs supporting delivery of tools and resources to achieve targeted outcomes.

· Accountable for compliance with laws and regulations governing area(s) of Human Resources under his/her purview.

· Works collaboratively with other members of HR team as well as colleagues throughout the college.

· In collaboration with Professional Development & Training, develops and conducts workshops/presentations on HR-related matters as needed.

· Keeps abreast of regulatory trends and identifies their impact and manages this information through the organization.

· Identifies ongoing training needs of those under his/her supervision and collaborates Professional Development & Training and, as appropriate, college subject matter experts, on meeting those training needs.

· Contributes to the maintenance of the Faculty Manual.

· Performs research and gathers data to improve processes and practices.

· Performs a variety of office services tasks including research, preparing reports, compiling statistical data and other Human Resources services.

· Travels to different college sites as necessary.

· Takes on additional projects and duties as assigned.

Other responsibilities will vary according to one or more of the areas listed below.

Attendance and Leave

· Oversees attendance and leave processing.

· Reviews employee requests/eligibility for leave absences such as FMLA.

· Monitors time off, both paid and unpaid.

Benefits

· Oversees college-wide benefits programs, including voluntary and non-voluntary offerings.

· Monitors budgets of college’s self-insured medical and dental plans.

· Works as a liaison to benefits vendors.

· Coordinates annual Benefits Open Enrollment.

· Oversees benefits processing.

· Works with AIS Department regarding online functionalities such as electronic benefits enrollment.

· Works closely with Wellness Coordinator on benefits matters that link to college-wide Wellness Program.

Classification and Compensation

· Coordinates the proper completion of position descriptions, performance standards and job evaluation criteria with college consultant.

· Works with Employment Team to ensure posted vacancies have up-to-date position descriptions.

· Evaluates salary survey data for determining compensation strategies.

· Recommends alternative compensation strategies for special campus/site/department needs.

· Forecast personnel-related budgets.

· Develops and updates competitive pay structures.

· Participates in compensation surveys; analyzes and interprets data results.

Employment

· Oversees the employment process for all budgeted and non-budgeted positions.

· Coordinates employee recruiting efforts such as paid advertising, seminars, job fairs, etc.

· Collaborates with Web and Instructional Technology (WITS) department regarding ongoing maintenance/updates of the online applicant tracking system.

· Counsels hiring managers on employment policies and practices.

· Oversees records management of pre-employment and new-hire documentation.

· Administers and reviews salary calculations.

· Works with Classification & Compensation to ensure posted vacancies have up-to-date position descriptions.

· Tracks and evaluates employee turnover rates.

· Oversees scheduled orientation sessions of non-budgeted hires; works with HR’s Professional Development & Training on scheduled orientation sessions of new budgeted employees.

Employee Relations

· Monitors, evaluates and analyzes performance evaluation data.

· Counsels supervisors and employees as to proper evaluation practices.

· Maintains understanding of campus/site organization climate and assesses need for alternative human resource management strategies.

· Works closely with General Counsel and the EA/EO office on employee relations matters.

· Works closely with General Counsel on updates to college board rules.

· Monitors/updates college Affirmative Action Plan, in close consultation with the EA/EO Office.

Pre-Payroll Processing / Records

· Oversees pre-payroll review and processing.

· Coordinates with Payroll regarding pay-related matters.

· Collaborates with Payroll and the AIS Department on matters related to the electronic time/leave-reporting system.

· Oversees department records, including auditing of files, etc.

· Monitors employee completion of required activities such as Preventing Sexual Harassment training, etc.

EDUCATIONAL REQUIREMENTS:

Bachelor’s degree from a regionally accredited institution, or equivalent combination of valid HRCI Human Resources certification and experience.

EXPERIENCE REQUIREMENTS:

Three (3) years of related experience.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of basic categories of professional Human Resources Management practices including advanced and specialized knowledge of at least one major category of Human Resource management. Ability to make sound judgments based on facts found in Human Resource management-related investigations. Possession of a valid Florida Driver’s License. Skill in the use of a computer. Knowledge of various computer applications including MicroSoft Office and HR enterprise systems such as PeopleSoft. Verbal and written communications skills. Ability to deal with people, agencies and organizations. Ability to handle sensitive situations.

New: 10/09gc