St Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Senior Vice President, Administration/Business & Information Technology

DEPARTMENT:  District Office Administration SITE:  DO

SALARY SCHEDULE:  A & P GRADE: H

BASIC FUNCTIONS:

Plans, organizes, staffs, directs and controls all phases of management, policy formulation for District Office administrative/Business Services and Information Service functions. Oversees functions of Facilities Planning & Institutional Services. Serves as the chief administrative and operations officer and provides leadership and oversight for financial operations, information services, budget analysis, and planning.

RESPONSIBILITIES:

• Plans, organizes, staffs, directs, controls and provides leadership to all phases of (a) business operations, including accounting, budgets, financial reporting, investment of funds, purchasing, auxiliary services, and institutional planning and research.
• Serves as chair of the College Planning and Budget Committee.
• Serves as a member of the President's Cabinet and provides leadership for overall administration of the budget process in conformity with the College’s strategic plan. 
• Plans, organizes staffs, directs, controls and provides leadership to all phases of the College’s central computing systems, data center operations, college-wide networking systems, computer hardware and software implementation and maintenance.
• Supervises and coordinates the information services planning, budget and compliance functions.
• Oversees Facilities & Institutional Services, including all phases of the operations of the physical plant for all college sites.
• Directs the strategic, budgeting and other special planning projects for administrative areas.
• Recommends hiring, trains, evaluates and directs all personnel under immediate supervision.
• Develops and implements college policies, procedures and budgets in assigned areas.
• Conducts studies of process efficiency to improve college operations and cost effectiveness.
• Ensures that accreditation standards are maintained and that financial integrity and internal controls support timely and effective decision-making.
• Serves on the Fiscal Oversight Group.
• Participates as a member of various college committees.
• Leads, guides, and provides oversight of the College’s fiscal affairs with the President and President’s Cabinet, including financial reporting to the Board of Trustees and the State of Florida, and management of investments of surplus funds to ensure continued health and integrity of the college’s fiscal status.
• Leads and guides the development of college-wide strategic directions and institutional objectives with the President and President’s Cabinet to reflect and ensure accomplishment of the college’s mission, purposes, and initiatives.
• Support and guides the development of the College’s annual operating budgets with the College President, Senior Vice Presidents of Academic & Student Affairs, and President’s Cabinet and providing appropriate oversight of the budget system to ensure the college finances and budgets are managed in accordance with state law and generally accepted accounting standards.
• Leads, guides, articulates, and provides oversight to the College’s Institutional Effectiveness processes, ensuring systematic accomplishment and integration among assessment, planning, budgeting, operations and use of assessment outcome data for continuous improvements.
• Leads, guides, develops, articulates, maintains, and provides oversight to the College’s Strategic Technology Plan, including management of the College’s Technology Oversight Group and approval of all technology expenditures.
• Develops information security policies, technical standards, procedures and controls that ensure efficient, secure management of financial, student, research and other electronic data assets.
• Leads, guides, and provides oversight to the ongoing maintenance, upgrade, testing of the College’s technology infrastructure and services, including the all college wide central enterprise resources planning systems, learning management systems, networking and telecommunications, and the College’s Technical HelpDesk to ensure the highest quality of technology services to student, faculty and staff.
• Monitors, evaluates, revises and/or designs college system administrative policies and procedures as necessary.
• Ensures operational efficiency and cost effective resource utilization in all functions under charge.
• Offers informative, understandable presentations of business and finance issues to Board of Trustees.
• Serves on various statewide committees as designated.
• Performs related duties as required.

EDUCATIONAL REQUIREMENTS:

Graduation from an accredited institution with an earned Doctorate degree.

EXPERIENCE PREFERENCES:

Seven (7) years administrative experience, including five (5) years senior-level administrative experience in areas related to the position.  Experience in managing multiple administrative areas of an educational institution. A proven record of administrative effectiveness in a collegial environment; demonstrated strength in written and verbal communication and an ability to present financial information clearly to diverse groups. Possession of strong analytical and problem-solving skills along with the ability to provide leadership and work effectively with staff, faculty and students. Experience in analysis of systems and procedures, and organizational and operational assessments.

KNOWLEDGE/ABILITIES/SKILL PREFERENCES:

Knowledge of educational administration and management.  Ability to deal effectively with students, faculty and staff.  Ability to deal effectively with postsecondary education colleagues.  Ability to deal effectively with business community.  Ability to deal effectively with local and state elected officials, state legislatures, federal Congress, and administrative agencies of each, as well as other governmental units and foreign countries.  Ability to deal effectively with the general public.  Ability to communicate effectively in public speaking engagements and within areas of supervision.  Knowledge of micro-computer applications and enterprise systems and programs.  Demonstrated ability in providing quality services to internal and external customers supported by assigned areas.  Ability to perform complex financial analysis to support institutional planning.

Revised: 8/10  

GC: 04/2010