POSITION TITLE: Events Specialist

DEPARTMENT:  Institutional Advancement                                                        SITE: DO

SALARY SCHEDULE: Senior Career                                                              GRADE: 7

BASIC FUNCTION:

Plans and Implements internal and public events as well as social functions for the college. Collaborates with the College president's office and campus administration regarding initiation, scheduling, and planning of special events. Interfaces with vendors to arrange for food, beverages, decorations and other materials.

RESPONSIBILITIES:

• Plans and implements the successful evolution of various specialized and/or college-wide events and functions, such as convocations, job fairs, luncheons, receptions banquets, and recognition events.
• Implements actions internally within the college, and externally with public contacts and vendors in planning and implementing college events.
• Interfaces with vendors to arrange for food, beverages, decorations, musicians, serving staff, speakers, professional photographers, etc.
• Recommends and implements site selection, menu selection, facility arrangements, reservations, parking arrangements, and availability and setup of tables, chairs and equipment.
• Reviews and assesses choices and alternatives based on facilities, food, beverages, and other items for quality, functionality, and cost; and makes appropriate recommendations to administration.
• Prepares estimate of event costs and submits estimates for administrative approval. Plans and implements events within approved dollar limits.
• Makes invitations verbally and/or prepares and mails invitations, as appropriate, and manages the RSVP process.
• Operates a personal computer and appropriate software packages, including word processing and spreadsheet applications, in performance of relevant job duties.
• Performs other duties as assigned.

Bachelor's degree required.

EXPERIENCE REQUIREMENTS:

Two (2) years of related experience.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Possession of teamwork and communication skills. Computer proficiency. Ability to interact with students, business, faculty & staff, and members of the community. Excellent communication skills and knowledge of proper social protocol. Leadership ability to ensure that all phases of events are properly planned and executed. Supervision of staff assigned to various events.