St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE:   Purchasing Specialist         

DEPARTMENT:  Purchasing                 SITE: Services Building - EpiCenter

SALARY SCHEDULE: Career                 GRADE: 3

BASIC FUNCTION:

Processes purchase requisitions received from College departments, obtaining quotations, creating purchase orders, purchase change orders and other functions associated with the purchasing processes.

RESPONSIBILITIES:

  • Operates desktop networked computer entering and retrieving data and other computer related functions as directed.
  • Receives and processes requisitions; analyzes each item for quantity, specifications and delivery requirements.
  • Develops and investigates market for best sources of supply.
  • Releases online orders for office supplies.
  • Issues requests for quotation, up to $25,000, and receives same by U.S. and electronic mail, telephone, facsimile transmission and through personal presentation by salespersons
  • Communicates details of purchasing arrangements to College users, vendors and others as needed.
  • Assists with specific buying needs as required through direct contact with applicable College personnel.  Works with vendors, transportation companies and departments to resolve problems that arise in shipping.
  • Assists the requesting department in arranging for substitutes if commodity is unavailable, or if more economical products might be satisfactory.
  • Works with peripheral areas college wide to ensure that Purchasing Department processes integrate well to produce a user-friendly, effective system.
  • Assists in training efforts by the Purchasing Department for customers in the use of the PeopleSoft Financial System and in the Rules/Procedures relating to College's procurement program.
  • Checks before each requisition processes for allow ability, accuracy of chart-field assignment, appropriate signature(s), and documentation.
  • Logs purchase order after input.
  • Tests new e-requisition modules. Participates in system upgrades
  • Performs related duties as required.

 

EDUCATIONAL REQUIREMENTS:

Graduation from an accredited high school or possession of an acceptable equivalency diploma supplemented by college level courses in business.

EXPERIENCE REQUIREMENTS:

Three (3) years experience in a purchasing environment with procurement responsibilities.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

 Knowledge of purchasing procedures and practices. Knowledge of the sources for various items ordered by the college. Communication skills both verbal and written. Knowledge of sentence structure and word usage. Computer skills. Knowledge of mathematics and basic accounting. Ability to deal with employees and vendors.

Revised: 7/10 GC