POSITION TITLE: Senior Purchasing Specialist

DEPARTMENT:  Purchasing SITE: DO

SALARY SCHEDULE: Career - GRADE: 5

BASIC FUNCTION:

Duties include processing purchase requisiitons received from College Departments, obtaining quotations, initiating bids, creating purchase orders, purchase change orders and other functions associated with the purchasing processes.  Also, as directed, serves as the Purchasing liaison with other college Departments having primary responsibilities related to the PeopleSoft Financial System, including the Information Systems Department, to assist in PeopleSoft procedures integration.

RESPONSIBILITIES:

• Operates desktop networked computer entering and retrieving data and other computer related functions as directed.
• Receives and processes requisitions; analyzes each item for quantity, specifications and delivery requirements.
• Develops and investigates market for best sources of supply.
• Maintains Women & Minority Business Enterprese (W/MBE) vendor list, serves as College liaison with W/MBE vendors, assists in establishing and maintains W/MBE data in PeopleSoft, generates W/MBE reports as required.
• Issues requests for quotation and receives same by U.S. and electronic mail, telephone, facsimile transmission and through personal presentation by salespersons
• Communicates details of purchasing arrangements to College users, vendors and others as needed.
• Assists with specific buying needs as required through direct contact with applicable College personnel.  Works with vendors, transportation companies and departments to resolve problems that arise in shipping.
• Assists the requesting department in arranging for substitutes if commodity is unavailable, or if more economical products might be satisfactory.
• Maintains communications with departments and suppliers.
• Works with peripheral areas college wide to ensure that Purchasing Department processes integrate well to produce a user-friendly, effective system.
• Assists in training efforts by the Purchasing Department for customers in the use of the PeopleSoft Financial System and in the Rules/Procedures relating to College's procurement program.
• Checks before each requisition he/she processes for allowability, accuracy of chart-field assignment, appropriate signature(s), and documentation.  In addition, as directed, assists the Director/Assistant Director of Purchasing to ensure the adequacy of other requisitions prior to processing by others in the department.
• Reviews encumbrance accounting entries to ensure the integrity of the related data.
• Performs related duties as directed.

Associate's degree with knowledge of accounting as shown by transcript listing related courses, or evidence satisfactory to the Vice President of Business Services of experience in a purchasing environment, including a working knowledge of a comuter based financial system and accounting principles.

EXPERIENCE REQUIREMENTS:

Three (3) years experience in a computer based purchasing environment with required accounting skills.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of purchasing procedures and practices, preferably in an educational environment.  Communication skills both verbal and written. Self motivated. Knowledge of sentence structure and word usage. Computer skills. Knowledge of mathematics and basic accounting. Ability to deal with employees and vendors.  Strong interpersonal skills with customer service experience preferred.  Analytical skills related to workflow processes also preferred.

                                                                                                   Revised: 09/2006