St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Senior Executive Staff Assistant to the Senior Vice President

DEPARTMENT: Academic & Student Affairs Office SITE: EpiCenter

SALARY SCHEDULE: Senior Career Staff                                  GRADE: 7 Exempt

BASIC FUNCTION:

Performs highly responsible staff assistant and/or administrative duties to the Senior Vice President's Office of St. Petersburg College.

RESPONSIBILITIES:

• Serves as staff assistant to the administration and relieves supervisor of administrative detail.
• Relieves and assists administrator by performing administrative details.
• Maintains Senior Vice President's files, records, statistics, and follow-up systems.
• Performs research and special projects for the Senior Vice President as assigned.
• Prepares correspondence, reports, letters, tests, documents and related materials for the Senior Vice President and other department personnel.
• Processes departmental budget matters as directed.
• Opens reviews and processes incoming mail.
• Assists as needed with Senior Vice President's appointments and meetings.
• Schedules and participates in meetings, conferences and related activities.
• Serves as liaison between the Provost/Dean Council and other college departments and units.
• Processes and answers inquiries regarding department operations or functions.
• Provides information to visitors, students and staff regarding operations of the department in person or over the phone.
• Operates a computer, calculator, data entry machines and other office equipment.
• Prepares reports, statistics and other information as directed by the Provost/Dean Council.
• The position may require the taking and transcribing of correspondence and notes utilizing shorthand or a similar method of transcription.
• Performs related duties as required.

EDUCATIONAL REQUIREMENTS:

Associate’s degree or the equivalent combination of education and experience.

EXPERIENCE REQUIREMENTS:

Four (4) years experience in administrative, staff assistant or secretarial work.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of the operations of the administrative unit to which assigned. Knowledge of the rules and procedures of the unit to which assigned. Knowledge of sentence structure.

Knowledge of word usage. Skill in reading comprehension. Skill in proofreading. Knowledge of basic mathematics. Ability to maintain good relationships with the public, students, faculty and staff. Ability to type at a prescribed rate of speed. Ability to operate a computer. Communications skills. Office management skills.

GC: 2-9-2010