The St. Petersburg College Faculty Manual is intended to be a resource for new and continuing faculty members in their quest for excellence in teaching and learning.
It is to be a general reference and is not the official source for college rules and policies.
The manual includes information on each of the topics listed on the left. Active links allow you to quickly access the topic you wish to view.
We’re glad you’re here! Orientation for new full-time faculty takes place the week before classes start for Fall Term. You will receive an invitation and a schedule of events.
AC – Allstate Center
CL – Clearwater Campus
DO – District Office
HC – Health Education Center
CT – Corporate Training
EP – EpiCenter
SE – Seminole Campus
DT – SPC Downtown
MT – SPC Midtown
SP/G – St. Petersburg/Gibbs Campus
TS – Tarpon Springs Campus
PAL – The Palladium
Parking decal and college ID
Faculty and staff have assigned parking areas at most sites. To park in the assigned area, you will need a parking decal. Ask the academic assistant in your program office or your campus security officer how to obtain a parking decal. Procedures differ from site to site. Place the decal on the rear window of your vehicle. All employees are required to have an SPC photo ID. Ask the academic assistant in your program office or a campus security officer how to obtain your photo ID.
College employees are responsible for changes to their personal information in SPC’s online directory. To set up or change your information, go to SPC Contact Directory.
Official college forms
Most college forms are online at Staff Central Forms. If you need a form that is not online, ask your program administrator.
Change of address
Changes of address and/or telephone numbers should be communicated online to SPC HR - Change Address Form. Send a copy to your program administrator.
The computer/technical support phone number is (727) 341-2795.
There are two types of work orders:
Technology-related work orders (e-mail, network, phone, password reset, printer connections, laptops, software installation, new computer connections, etc.) should be directed to the Technical Support Desk. You will find the Technology- related Work Order on the site.
Maintenance-related work orders (air-conditioning, plumbing, electrical, appliances, cleanup, moving furniture, artwork and bulletin board hanging, etc.) should be requested via the Facilities Work Order form, which is also available on the Technical Support Desk site.
The college maintains its own daily service for distributing mail, announcements, memoranda and materials between the sites and the EpiCenter Services Building.
SPC encourages and funds travel opportunities that offer professional development for faculty. Your program administrator will assist you with the application process.
College equipment may be used off campus by employees for a college- related activity. Fill out the Temporary Off-Campus Use form and get it approved by your provost/site administrator or a member of President’s Cabinet prior to taking equipment off site.
You are encouraged to make every effort to maintain your work space with a goal toward energy conservation. This includes minimizing the amount of lighting, turning off lights when not in use, turning off computers when not in use, etc. Additionally, the use of personal appliances (coffee-makers, hot plates, etc.) is highly discouraged.
Absence from class – A faculty member who finds it necessary to miss a class because of illness or for some other reason, must notify, as soon as possible, his/her campus program administrator. Together they will plan an alternative arrangement for the class. If the faculty member is absent for illness or personal reasons from an “extra pay” class, a deduction in pay will be made.
Faculty meetings – Provosts, vice presidents, deans and/or program directors call faculty meetings. They are conducted periodically and full-time faculty members are expected to attend.
Supplemental teaching – Full-time faculty who want to teach supplemental classes outside their credentialed fields must provide documentation of their qualifications including, but not limited to, official transcripts and other proof of appropriate certificates and qualifications. Copies of such documentation may be used by the program director or dean for preliminary verification of credentials. However, official copies must be timely provided to Human Resources. SPC abides by guidelines from the Southern Association of Colleges and Schools to determine whether a faculty member is qualified to teach a particular subject.
Faculty evaluation – Full-time faculty members (instructors, librarians and counselors) are evaluated annually using an evaluation form. Each evaluation becomes a part of your personnel file. You will receive a copy of the signed evaluation and the original is filed in the HR office. Full-time faculty members who have obtained continuing contract status have the option of having a peer observation in place of a dean observation. Your dean still will complete the evaluation form each year and every third year will conduct an observation.
Professional development – Full-time faculty must have graduate-level credits in or be able to document knowledge of the history and philosophy of community colleges and college teaching. Faculty also are encouraged to participate in other professional development activities.
Online/blended instruction requirement – Any faculty member, full-time or adjunct, wishing to teach an online or blended course, must complete levels one and two of the online module Pathways to E-Learning before teaching the course.
Change in academic credentials – When your academic credentials change, Human Resources will determine if a new salary is appropriate. It is your responsibility to notify HR in writing of the change and provide the appropriate transcript evidence. Upon verification by HR of the transcript evidence and determination that a change in salary is appropriate, you are entitled to the new rate of pay retroactive to the date written notification was received by HR.
Also, it is your responsibility to verify the accuracy of the HR determination of the pay grade before signing a contract. Once a contract is signed, it may not be modified to pay an additional sum retroactively should it later be determined the determination of pay grade was incorrect.
Faculty involvement in campus life – Professional Development Day is an enrichment event that occurs once a year on one of SPC’s campuses. It is a duty day.
Graduation takes place at the end of Terms I and II and summer session. All faculty members are expected to attend at least one graduation each year, preferably the May ceremony at the end of Term II. You may order and pay for appropriate academic regalia at your campus book store.
Committees play an important role at SPC. Any person participating on an official college committee or subcommittee should include scheduled committee activities and meetings as part of the regular work week, to be reflected on your class and office schedule. If committee activities conflict with a teaching schedule and it is necessary that a committee member use a faculty member as a substitute, the substitute also may include the time involved as part of the regular work week.
Committee member appointments are based on your role at the college so specific committee memberships may cease if a committee member moves to a different position or classification.
State expectations for college employees are found in Chapter 112, Part III of the Florida Statutes. SPC faculty members are asked to report known or suspected instances of fraud or other financial, ethical or improper activities. SPC does not tolerate any type of retaliatory treatment towards anyone who may report suspected activities. See SPC standards of conduct.
Online tutorial on preventing sexual harassment – All current and new employees – budgeted, OPS, adjunct and percent-of-load – are required to take an interactive, online tutorial, and pass the end-of-course mastery test with an 80 percent or higher. The test may be taken as often as necessary until the 80 percent score is reached. To take the test, see Preventing Sexual Harassment.
SPC is drug-free and complies with the federal Drug-free Schools Act. The college also operates in compliance with the Drug-Free Workplace Act of 1988 and is committed to assuring that SPC, as a workplace, is drug-free and that employees are not involved, while on duty, in the unlawful manufacture, distribution, sale, possession or use of drugs or other controlled substances in violation of law. SPC is also smoke-free.
Outside activities should be examined in a professional and ethical light. Activities determined to be in violation of professional ethics should be promptly abandoned. The administration may question the propriety or conflict of interest of any faculty member’s extra-college activities.
Personal financial obligations should be handled in such a manner as to prevent involvement of the college staff or administration.
Legal services for employees – Should a civil action be brought against an employee of the college for any act or omission arising out of and in the course of the performance of the employee’s duties and responsibilities, the Board of Trustees may defray all costs of defending such action. However, if the employee is found to be personally liable and acting outside the scope of employment, costs may be recovered from the employee by the Board.
Outside employment – Employees may receive outside income as long as the employment or contracted work does not create a conflict with SPC duties and responsibilities.
Course content – SPC courses must be taught so as to comply with previously approved course descriptions, objectives and content. The objectives and content for a particular course must be the same on all SPC campuses and sites where the course is taught. To view the official description, objectives and content of any course, go to \\webhost\curriculum or http://www.spcollege.edu/central/curriculum. Also, see course descriptions and college programs
ANGEL overview – SPC uses a learning management system called ANGEL (A New Global Environment for Learning) to deliver online/blended courses and support face-to-face classes. ANGEL combines course content with tools such as e-mail, discussion forums and interactive quizzes in an easy-to-learn, user-friendly interface. Online faculty members keep a grade book in ANGEL.
Web and Instructional Technology Services (WITS) acts as a facilitator for technology in the instructional process. WITS instructional design technologists serve all campuses and sites and offer frequent classes in ANGEL and other instructional support software. Course delivery manager Michelle Piper can be reached at firstname.lastname@example.org or 398-8459 for personal assistance.
Syllabus –Faculty members are required to present vital course information for each class via a posted syllabus in the ANGEL course shell. Information must include the instructor’s attendance policy, textbooks required, course objectives, the grading policy, academic honesty requirements, accommodations for special needs students and campus safety and security procedures. For guidance, see the sample syllabus template for classroom instruction or sample syllabus template for online instruction. Also, see syllabus addendum.
Final examinations Final examinations must be administered at the time indicated in your syllabus unless a change is approved by the program administrator. Final examination papers should be kept for the duration of the subsequent regular term (Term I or Term II).
MySPC overview – The MySPC interface allows you to enter grades, your class rosters and class schedule. Your MySPC login is the same as your network login and will automatically change when your network login changes. (Note that the password is case sensitive.) If you forget your password or are locked out of the system, call the Technical Support Desk (791-2795) to have your password reset. Once you have successfully logged in, you will see the Faculty Center under Faculty Services. There, you can select the term and see class lists of your students, including student IDs and grading basis (graded, audit, or p/np).
Student attendance records – Attendance is recorded and submitted through MySPC. Attendance must be taken during the first two weeks of the term and at the 60 percent point of the term. Attendance also may be recorded in ANGEL, but it is not required. You are encouraged to maintain accurate records of student attendance. See class attendance. When your student is a veteran, there are special attendance reporting requirements. Students receiving VA benefits are indicated with a “V” on your class rolls. See veterans.
Recording grades – Use MySPC to record grades adhering to the deadlines in the Academic Calendar. Choose a term (I, II, or summer) to display a list of the classes for which you are the primary instructor. Choose a class and begin entering grades. Type the grade, pressing Tab to move your cursor to the next grade entry field. If you enter an invalid value, the system will alert you. You can click the spyglass icon and click the button for a list of valid values. In MySPC you can save your grade entry in progress. Click the Save button at the bottom of the Grade Roster screen to save what you have done so far. Any grades you save will be posted to the student's record during day’s end processing each night.
To finalize your grade posting after grades are in for every student, choose Approved from the Approval Status pull-down menu at the top of the roster and click the Save button at the bottom of the screen. This step is necessary to mark your grades as completed on the grade submission report. Please note: The Ready for Review option from the Approval Status pull-down menu is not used.
Handy tips for grade entry:
It is important to enter your students’ grades in a timely manner. Entering them late does much more than test a student’s patience. See possibilities below.
How to change a final grade – Once a grade is posted or a grade roster is saved as Approved, you may not change a grade online. If you must change a grade, submit a grade change form to your academic program office.
A student has the right to appeal a grade assigned by an instructor. See student grievances and appeals.
Be prepared for natural disasters – It’s possible that a natural disaster, such as a hurricane, could sufficiently disrupt the delivery of classes on campus for an extended period of time. SPC has planned ways for operations to continue following such an emergency. Also see St. Petersburg College Emergency Preparedness. You should begin your individual preparations now. Faculty members best prepared to use alternative instruction delivery modes will have the greatest opportunity to be retained in the event of an unfortunate reduction in staff due to a natural disaster.
Special programs and initiatives – Field trips and planned activities for instructional purposes are to be organized in the following manner:
Study Abroad, located at the SP/Gibbs Campus, allows SPC students to travel to other countries through faculty-led study programs.
International students are accommodated at special International Student Centers on the Clearwater and SP/Gibbs campuses.
Class speakers or consultants – When the college is paying a faculty member on a full-time basis for a course, another SPC faculty member cannot receive remuneration for participating in that same course except as an approved substitute when the regular faculty member is absent.
If an instructor wishes to have an outside speaker appear before a class, he/she is required to obtain approval from the dean/program director well in advance.
Telephones, computers and copy machines – College computers and telephones are public property. Occasional personal use is permitted but regular or frequent use is inappropriate. Use of college computers is subject to review by the college, and upon request, by the public. Inappropriate use may result in disciplinary action. See acceptable use policy.
Copy machines are owned by a vendor and the college pays a per-copy charge, buys its own paper and staples and is liable for any damage to the machines. The copiers are programmed with a numeric code for each department. The academic assistant in your program administrator’s office will know the code for your department. See photocopying and printing.
SPC libraries – SPC’s libraries provide extensive resources and services to support teaching and learning at the college. Log in to the library’s Web site directly, authenticate through ANGEL (step-by-step directions), and visit to discover more. The libraries offer:
Center Of Excellence For Teaching and Learning – Established in 2010 to support and encourage excellence in teaching and learning at SPC.
Development and revision of courses and programs – The college has a structured curriculum and program development, approval and review process that begins with and is driven by SPC faculty members. There also is a central Curriculum Services Office that provides support to the associated processes. The collegewide Curriculum and Instruction (C&I) Committee approves all new, modified and deleted courses and programs. See the C&I Committee Manual for additional details. Each SPC course outline and content is reviewed every three years. Individual program administrators lead the review process, along with their faculty, and an assigned instructional design technologist. The goal is to ensure that the content being taught is current and aligns with approved C&I documents. Also, before any class can be offered online or blended it must pass a course design review process of its own. The goal of this process is to ensure that online course content is accessible to all types of students and has been developed with the best online education practices.
Copyright – SPC promotes respect for intellectual property rights and encourages compliance with current copyright law and related college policies. Distribution, performance, display, reproduction and transmission are protected rights of content creators. Enriching your teaching and the learning experience of our students by incorporating the works of others requires consideration of these rights. For more information refer to the library’s Copyright Information guide, which links to frequently asked questions, fair use guidelines, tutorials, websites, and creative commons resources. Check with your library or in the Creative Commons portion of the Copyright Guide for materials licensed for more liberal use.
Research Review Committee reviews, approves and monitors research studies conducted by employees or others outside the college that involve students, faculty, staff, alumni or other college resources for purposes of protecting human rights and supporting the interests of the college. See the Conducting Research at SPC website for information about the application process, research definitions, resources and other associated materials. All requests for conducting educational research must be filed with SPC’s Department of Institutional Research and Effectiveness.
Attendance – It is the responsibility of each faculty member to make sure his/her students are informed of the class attendance and excessive absence policy. This is done in writing via the course syllabus. Taking attendance throughout the term is not required but is strongly encouraged.
Absences for religious reasons – Students are to notify instructors in advance of an anticipated absence to observe religious holy days. There is no penalty for such absences. Students are responsible for making up work covered during such an absence and should be given a reasonable amount of time to do so. Major class assignments, exams and official ceremonies should be scheduled at times that do not conflict with major religious holy days when possible.
Student illness – If a faculty member should learn of an illness that will keep a student out of classes for several days, it is important to notify the appropriate site administrator so the student’s other instructors also may be notified.
Referral services – Sometimes our students need special assistance and attention. SPC has Academic Support programs for those who need academic and other types of assistance. In addition:
Course prerequisites and co-requisites – See prerequisite courses. Co-requisite courses are two or more courses in which a student must enroll and attend during the same term. Student performance in the co-requisite courses is interdependent. If a student withdraws or is withdrawn from one of the courses, then the student must withdraw or be withdrawn from the other/s.
Incomplete grades – An incomplete grade becomes an F if work is not completed by the succeeding fall or spring term. For an instructor to extend the time period for a student to upgrade a grade of I, there must be: documented evidence of the reason/s for granting the I, a minimum completion of 80 percent of the coursework required for the class, and a form with signatures of the student and teacher. Also, the student must be in good standing in the class. The time period allowed for an extension cannot exceed one academic term. If the student wishes to repeat the course, the incomplete grade will not be counted.
Audit students are those who attend class for no credit.
Withdrawals Students should know that some universities recalculate transfer students’ grade point averages by converting all W grades to F grades. Therefore, W grades may be detrimental to students’ GPAs at the next school they attend.
Student rights and responsibilities:
Faculty members have a duty to immediately report acts of discrimination or sexual harassment to an on-site representative identified on the RESPECT poster found in each classroom.
Peer-to-peer file sharing and other file sharing methods facilitate collaborative work, creativity and communication of ideas through the posting of files that can be accessed online. However, students need to know that some forms of file sharing violate copyright law. For instance, the downloading and sharing of music, videos, software and other copyrighted materials using peer-to-peer applications over the college network may expose students to legal action and result in stiff penalties and/or disciplinary sanctions. For more information, see page 26 of the Supplement to the Student, Faculty and Staff Handbook
Disciplinary problems – Faculty members are not expected to jeopardize the progress of a class by permitting the continued presence of any student whose behavior in any way could affect the class adversely. Although the responsibility for classroom discipline ordinarily rests with the instructor, each site has an administrator to assist with disciplinary problems. Contact your provost, associate provost or campus executive officer. Also, see disciplinary rule.
Faculty advisors’ responsibility to student organizations – Faculty members are expected to cooperate when asked to serve as advisors or sponsors of classes, clubs and organizations. No student group can exist on campus without faculty sponsorship. It is the job of the faculty advisor to make sure the sponsored organization complies with college rules and procedures. See student use of college facilities. Your campus Student Life and Leadership director can be a great source of help to you. If your organization raises or collects money, it is important to check with the associate vice president of Business Services (341–3329) regarding proper procedures for handling finances.
Student grievances and appeals – Students have the right to appeal certain actions of the college through the student grievance process.
Student records – SPC has a strong policy regarding the privacy of students’ academic grades and records. Databases and files may be used, released or shared only by authorized personnel in accordance with college procedures. It is best that you don’t release any information from a student’s record except as authorized. Also see Florida statute (1002.225 f.s.) Federal regulations through FERPA (the Family Educational Rights and Privacy Act) provide students:
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility.
It is important to immediately report any student, or someone acting on behalf of a student, who approaches you directly or indirectly seeking an unauthorized grade change or an undocumented change to a student’s records.
Student Survey of Instruction (SSI) is SPC’s online course evaluation. Its purpose is to acquire students’ perceptions of courses, faculty, and instruction for improvement purposes. See the SSI Information website for more information, administration dates, and assistance on installing the SSI link within your ANGEL courses. SSI aggregate results and student comments can be accessed through the SSI Administration website one week after the middle of the semester (for early classes such as first modmester and weekend classes) and one week after the end of the semester for all other classes. The SSI is optional during the summer term.
Equal access/equal opportunity – The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or against any qualified individual with disabilities, in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this rule, the college will not tolerate such conduct. Should you experience such behavior, please contact the director of EA/EO at (727) 341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by e-mail at email@example.com. See BOT rules and procedures pertaining to affirmative action, discrimination rule and procedure, sexual harassment, and harassment and relationships.
Sexual harassment is not tolerated at SPC. In addition to the college’s EA/EO officer, there is staff on each site to deal with complaints. See one of the RESPECT posters located in classrooms on all learning sites for the names and contact information of the EA/EO representatives on your campus.
Accreditation – St. Petersburg College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools, SACS, (1866 Southern Lane, Decatur, Georgia 30033-4097; telephone number 404-679-4501) to award selected bachelor’s degrees in Science and Bachelor’s degrees in Applied Science; associate degrees in Arts, associate degrees in Science, and associate degrees in Applied Science; as well as certificates and Applied Technology diplomas. SPC also is accredited by a number of degree and program-specific agencies. See www.spcollege.edu/accreditation
Quality Enhancement Plan – Essential to SPC’s accreditation are our efforts toward continual self-study and improvement. We currently are implementing a plan to enhance learning by improving our students’ ability to think critically. To take an active role in this initiative, become a member of your discipline’s Academic Roundtable. See www.spcollege.edu/criticalthinking.
Institutional Effectiveness is the integrated, systematic, explicit, and documented process of measuring performance against the SPC mission for the purpose of continuous improvement of academic programs, administrative services, and educational support services. Operationally, the institutional effectiveness process ensures that the stated purposes of the college are accomplished. In other words, did the institution successfully execute its mission, goals, and objectives? The overarching goal of SPC’s institutional effectiveness process is improvement in student outcomes. While there are a number of SACS and state requirements related to assessment and evaluation, SPC seeks to exceed these requirements. Information on the various collegewide assessments, evaluations, and program reviews is available at the Academic Effectiveness and Assessment website, while information on institutional research, such as student demographics and various research briefs, is available at the Institutional Research, Planning, and Budgeting website.
Media – SPC’s department of Marketing and Public Information is responsible for preparing and releasing communications to the news media. Faculty members are urged to release information through this office. This does not preclude the answering of routine questions asked of a faculty member by a reporter. Contact Mike O’Keeffe, department director, at 341-3352, for more information.
Campus Emergency Management Plan – The college is committed to protecting its students, faculty and staff. It is important to become familiar with the Emergency Management Plan and the Emergency Response Guide (green flip chart) found in SPC classrooms and offices. Provide your classes with general information about emergency procedures at the beginning of each term and be prepared to take charge of your students should an emergency occur.
Sustainability on campus – You are encouraged to contribute to the college’s sustainability efforts by recycling, printing doubled-sided in black and white and only when necessary, decreasing paper margins and paragraph line spacing, requiring students to submit assignments electronically, using natural light in lieu of electric light when possible, turning off computers at night, setting monitors to turn off after periods of non-use, unplugging any device not in continuous use, carpooling, and using video/teleconference technology when possible. Please encourage your students to follow these same guidelines.
Human Resources contact information – A comprehensive website that may have the answer you seek to a personnel question is maintained by the college’s Human Resources Department. See SPC Human Resources . For additional information, contact Joshua Knipp at firstname.lastname@example.org or by calling 302-6821.
Frequently accessed links to the HR Web site:
Contracts – Annual contracts are for instructors, librarians and counselors in budgeted positions who do not hold continuing contracts. An employee under an annual contract should not expect automatic continued employment beyond the contract’s term, and the non-renewal of such a contract does not entitle the employee to a hearing or the use of the grievance procedure. See information on the reappointment or non-reappointment of an annual contract. Continuing contracts are generally awarded based on the provisions of State Board of Education rule.
Also see continuing contracts
An employee otherwise entitled to a continuing contract may be issued an annual contract if he/she doesn’t meet the required standards for a continuing contract or if the required duties and responsibilities of the position have been restricted or will be needed for a limited time.
Supplemental contracts – All supplemental contracts are issued on a contingency basis. If the class is canceled, the contract may be terminated. For more information, see your Instructional Assignment Letter. Also see Instructional contract other than 12-month
Benefits – The college provides a number of Benefits that add to a faculty member’s total compensation.
Accidental workplace injuries or illness – Report any workplace injury to your supervisor as quickly as possible. If your supervisor is unavailable, contact Campus Security Dispatch (791-2560). You will be asked to fill out an accident report, which will be sent to Risk Management. If you need medical treatment, risk management will make a referral and authorize treatment. If emergency treatment is needed, call 911 and Campus Security. Report to the nearest medical facility, inform the staff that you have an occupational injury and refer them to Risk Management for authorization. Notify your supervisor and Risk Management as soon as possible to complete the accident report.
Faculty must be assigned to work at least three days per week to receive credit for sick leave. Sick leave credit is cumulative from year to year.
Grievances – If you have a complaint relating to an alleged violation of your individual rights, benefits, working conditions, appointment, reappointment, promotion or reassignment, you have the right to be heard. First, discuss your complaint with your program administrator. If you are not satisfied, state your case on the college’s Grievance Form.
Retirement – SPC’s budgeted employees are automatically enrolled in the Florida Retirement System (FRS) and may choose either the traditional FRS Pension Plan or the FRS Investment Plan. Budgeted faculty members may elect to withdraw from the FRS in lieu of the Community College Optional Retirement Program (CCORP). You have 90 days from the commencement of employment or transfer into a CCORP-eligible position to elect to participate in the CCORP plan. If you do not elect to participate, you are automatically a part of the FRS. For information about the plans, see Benefits. See retirement payout for information about terminal pay.
Faculty Governance Organization Constitution – TBD (currently being rewritten)