Directions for filling your A&P position
ü Once
your pool is sent to the EA/EO Officer for review, HR stops allowing applicants
to apply for this position. If, after reviewing the pool, you believe you need
to see more applications, contact HR. At that point,
ü Only applicants that have both a current application and a pool card for this position are being forwarded to you.
ü Human Resources has removed applicants who do not appear to meet the
minimum requirements of the position, based on the combination of their
education and experience.
Your next steps . . .
Now that you have the pool of applicants, you must
follow the procedures below.
1) View your applications by logging into
https://www1.spjc.edu/central/hr/hiring
and
selecting the position number. Click on “print an applicant list.”
This
log is used to help you decide which applicants meet the minimum qualifications
for the position. Indicate if the
applicant is qualified, by placing a “a“ in the appropriate column.
You must submit this when you submit
the PAAR.
2) Complete the Interview Recording Worksheet,
which is found at the following link:
https://www1.spjc.edu/central/hr/hiring/intv_recording_wrksht.pdf
As
you interview the candidates, record general comments and/or observations that
you believe should be documented and will support your recommendation. Please remember to keep our EA/EO policy in
mind when asking questions and recording comments.
When you submit the PAAR, send HR an
Interview Recording Worksheet for each applicant interviewed.
3) Dissatisfied with the applicants?
We can re-advertise.
If it
doesn’t appear the applicants meet your expectations (preferred abilities and
skills for the position), follow-up with
4) NEW! Print
Employment Verification Forms directly from the application.
The new application form automatically fills the
information into an Employment Verification Form. Just click each button on the application
that says “Print Employer Verification Form.” The candidate still will need to
answer some questions in Section 1 and sign it. You should forward Employment
Verification Forms (with only Section 1 completed) to
Getting
these to HR quickly will help speed up the hiring process.
5) Submit
the PAAR (Personnel Activity Authorization Request).
Forward
your recommendation via an electronic PAAR and follow-up with a hard-copy,
signed PAAR in inter-office mail. This initiates the next phase of
pre-employment review, which includes such things as criminal background
checks, employment verifications, and other HR screening practices.
6) In coordination with
Once
If the results of HR’s
pre-employment review are unfavorable or if the president does not
approve the recommendation, you may bring forward another applicant for
consideration.