Directions for filling your Career Service Position
As of the date your pool is sent to the EA/EO Officer for review, HR stops allowing applicants to apply for this position. If, after reviewing the pool, you believe you need to see more applications, contact HR. At that point, Human Resources will extend the deadline and allow additional applicants to apply.
Only applicants that have both a current application and a pool card for this position are being forwarded to you.
Human Resources has removed applicants who do not appear to meet the minimum requirements of the position, based on the combination of their education and experience.
Your next steps . . .
Once
you have the pool of applicants, you must follow the procedures below.1) View your applications by logging into https://www1.spjc.edu/central/hr/hiring and selecting the position number. Click on “print an applicant list.”
This log is used to help you decide which applicants meet the minimum qualifications for the position. Indicate if the applicant is qualified, by placing a “ “ in the appropriate column.
You must submit this when you submit the PAAR.
2) Complete the Interview Recording Worksheet, which is found at the following link:
https://www1.spjc.edu/central/hr/hiring/intv_recording_wrksht.pdf
As you interview the candidates, record general comments and/or observations that you believe should be documented and will support your recommendation. Please remember to keep our EA/EO policy in mind when asking questions and recording comments.
When you submit the PAAR, send HR an Interview Recording Worksheet for each applicant interviewed.
3) Dissatisfied with the applicants? We can re-advertise.
If it doesn’t appear the applicants meet your expectations (preferred abilities and skills for the position), follow-up with Human Resources. We will re-advertise the position right away.
4) When you’ve narrowed down your candidates, contact Nevis Herrington for final interviews. Please contact Mr. Herrington directly at 393-9881 to coordinate interviews with him.
Mr. Herrington must concur with your recommendation and sign-off on the Interview Recording Worksheet.
5) NEW! Print Employment Verification Forms directly from the application.
The new application form automatically fills the information into an Employment Verification Form. Just click each button on the application that says “Print Employer Verification Form.” The candidate still will need to answer questions in Section 1 and sign it. You should forward Employment Verification Forms (with only Section 1 completed) to Human Resources.
Getting these to HR quickly will help speed up the hiring process.
6) Submit the PAAR (Personnel Activity Authorization Request).
Forward your recommendation via an electronic PAAR and follow-up with a hard-copy, signed PAAR in inter-office mail. This initiates the next phase of pre-employment review, which includes such things as criminal background checks, employment verifications, and other HR screening practices. No recommended hire is final until Human Resources is satisfied with the results of its pre-employment review and the candidate is offered the position by HR.
If the results of HR’s pre-employment review are unfavorable, then Human Resources may reject a recommended candidate and direct you to recommend another applicant for consideration. (At that time, the department would again need to consult with Nevis Herrington.)
If you have any questions during the hiring process, please contact the HR Services Specialist who sent you the pool of applicants.