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 A welcome from the presidentThank you for agreeing to participate on a St. Petersburg College Advisory Committee. This guide will help you become acquainted with the functions and workings of these committees. They play a vital role as integrated links between the college and employers in our community. Your efforts will enable the college to continue to provide students with the knowledge and skills they need to enter and advance in local employment. The voluntary efforts of people like you help St. Petersburg College meet the needs of our community. Thank you again for your generous contributions of time and energy that make these committee meetings productive! Carl M. Kuttler, Jr. |
Number/Length of Meetings Advisory committees should meet quarterly, but must meet at least twice annually. Additional meetings may be called as needed for effective program coordination. Meetings should last no more than two hours. Meeting Minutes A central file shall be maintained in the office of the senior vice president of Academic and Student Affairs. This file will serve as a monitoring system for the president to evaluate the effectiveness of the program advisory committees. There is a special form for submitting meeting minutes that should follow a format of action and recommendations for all agenda items. Meeting Notices and Agendas The chairman, in combination with the program director, prepares notices of meetings and agendas. The program director distributes the meeting notice with its associated agenda before the meeting date. Committe Leadership The committee's leadership is composed of its chairman and the program's director. These individuals form a core team that leads the committee in its activities. Role of the Chairman The advisory committee membership elects its chairman by written ballot. This person serves for one term. The chairman should be a business/industry representative. As the elected leader of the committee, the chairman presides over the committee's meetings and is the committee's spokesperson. The chairman sets committee meeting dates and agendas, coordinating with the program's director. All subcommittees formed by the committee shall be coordinated by the chairman. Role of the Program Director The program director acts as a staff administrator to the committee. The program director represents the program at committee meetings and is the program spokesperson. Working with the chairman, the program director provides information and advice about college rules and procedures. The program director is responsible for the distribution of all copies of meeting notices, agendas and minutes to all members, including ex-officio members and site administrators. |
Responsibility An advisory committee plays an important role in maintaining and expanding the programs of the college by performing five major functions:
Committee Structure Each committee is comprised of five to 25 persons. Ex-officio members of the committees include the senior vice president of Academic and Student Affairs or appointed representatives, plus program faculty and staff. Purpose The function of an advisory committee is to make recommendations to assist program personnel and other administrators in developing and improving program effectiveness. All recommendations submitted by the committee will be considered. A report from the college about the actions taken and the reasons for those actions will be returned to the advisory committee members. Length of Service Advisory committee members are appointed to serve one-year terms beginning July 1 of the current year and ending on June 30 of the following year. To ensure continuity of the committee's activities, members may be reappointed to serve an additional term. Advisory Committee Liaisons Directory For a copy of the Advisory Committee Liaisons Directory, visit www.spcollege.edu/epicenter/advisory. For more information If you need further information about SPC's Advisory Committees, call (727) 341-3156. |