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The
institution’s chief executive officer has ultimate control of the
institution’s fund-raising activities.
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Compliance ___ Partial
Compliance ___Non-Compliance
Narrative
St. Petersburg
College is in compliance with this comprehensive standard because the
College President is tasked by the Board of Trustees to exercise control
over fund drives.
Policies
regarding control of fund-raising activities
The Board of
Trustees has defined the rules concerning fund drives and ticket sales
to ensure the President has ultimate control of student fund-raising
activities at St. Petersburg College.
Excerpt from Board of Trustees Rule
on fund-raising
6Hx23-1.16 FUND DRIVES AND
TICKET SALES
I.
Ticket sales at the college for noncollege activities shall
not be permitted except that in unusual circumstances the president
may permit ticket sales for an educationally related activity whose
objectives are consistent with the program of the college.
II.
Students shall not make solicitations to raise funds for any
college organization or project related to the college without prior
approval from the president and the approval of the appropriate
governmental bodies.
As described in the
President’s Position Description, the President of St. Petersburg
College has ultimate control of fund-raising, which for day-to-day
operations, for the purpose of internal fund-raising by non-incorporated
organizations, is delegated to the Provosts, and exercised by them
through approval or rejection of fund-raising activities and selection
of Faculty or administrative staff for oversight of student groups.
SPC has no internal
fund-raising staff; however, the institution does allow student groups,
staff, faculty organizations, and a limited number of charitable and
research organizations to use campus property for fund-raising
activities, with the President’s approval.
Student
organizations. Student
organizations involved in fundraising include such as campus chapters of
the Phi Theta Kappa Honor Society and Student Government Association
(SGA).
SGA Car Wash Flyer
Professional
organizations. SPC also
permits fund-raising by professional organizations that support the
institution, such as Florida Association of Community Colleges (FACC).
FACC was organized in 1949 as the Florida Association of Public Junior
Colleges by the presidents of Florida’s first four public community
colleges (one of which was St. Petersburg Junior College) whose mission
was to help the Florida Legislature understand the Junior College and to
advocate for Florida’s public community colleges in the development of
the state’s long-range plan for higher education. The local chapter of
FACC engages in fund-raising to support book scholarships for SPC
students. In 2005-2006, FACC awarded six scholarships.
FACC Web site
The College
President is a voting delegate to the Assembly of Delegates for the
annual FACC Convention.
Relationship of FACC to Community
Colleges
Outside
organizations. SPC also
grants a limited number of requests from outside organizations such as
the American Cancer Society Relay for Life and the United Way to
conduct their fund-raising activities on College property and supports
employee and student participation in those events.
Reporting
arrangements of the fund-raising organizations
Student
organizations work through the Campus Student Activity offices to
coordinate and receive approval for any fundraising. The Provosts use
their weekly report to the President to notify him when such activities
are planned on campus. Employee organizations such as the Florida
Association of Community Colleges (FACC) request approval for
fund-raising events directly to the campus Provost or to the President’s
Cabinet. Prior to engaging in any new form of fund-raising, FACC
consults with the College Attorney to confirm the appropriateness of
that fund-raising activity. Outside organizations such as Relay for
Life generally work with a Faculty member volunteer of the
organization who brings their request to the President’s Cabinet.
President’s Cabinet
Relationship of
Fund-raising activities to the institution's mission
St. Petersburg
College mission begins with the following paragraph:
Excerpt from College mission
statement
The mission of St. Petersburg
College is to provide accessible, learner-centered education for
students pursuing selected baccalaureate degrees, associate degrees,
technical certificates, applied technology diplomas and continuing
education within our service area as well as globally in programs in
which the College has special expertise. … St. Petersburg College
seeks to be a creative leader and partner with students,
communities, and other educational institutions to deliver enriched
learning experiences and to promote economic and workforce
development.
To support that
mission, SPC’s goals include:
Excerpt from College mission
statement
·
Providing …
opportunities for exceptionally dedicated students to maximize the
development of their academic abilities and talents through honors
courses and service projects;
·
Provid[ing] an
open admission general education curriculum which results in
students' achievement of the following educational outcome(s):
participate as informed and responsible citizens in solving social,
economic and political problems in a multicultural and global
society;
·
Providing
additional services to students and the community through
partnerships with government, businesses and other academic
institutions.
To achieve these
goals SPC encourages student involvement with student organizations that
engage in fund-raising activities to support their service projects.
Service opportunities enhance students’ learning experiences by
developing an increased awareness of social, economic, and political
problems in society. Fund-raising by the St. Petersburg College Chapter
of the Florida Association of Community Colleges (FACC) directly
supports the mission of St. Petersburg College through awarding of
scholarships to students who otherwise might find college less
accessible for financial reasons. Partnerships with outside
fund-raising organizations such as the American Cancer Society Relay
for Life allow the College’s employees to model positive behaviors
such as volunteerism to students.
Policy on the
oversight of fund raising
All student
organizations must have a Faculty advisor appointed by the President.
The student organization submits names of potential Faculty advisors to
the student activities specialist, which then are referred to the
director of student services and the provost or center executive officer
for their review. The provost or center executive officer has the
responsibility for forwarding the names to the president for final
appointment.
Fund-raising events
organized by student groups are overseen by their Faculty advisors. The
College’s procedure on student organizations, P6Hx23-4.44, tasks the
Faculty advisors with the following coordination and budgetary
responsibilities:
Excerpt from P6Hx23-4.44 Student
Organizations
VI. To assist in the planning
of the organization's activities.
VII. To be aware, at all times,
of the financial status of the organization.
This includes:
A. Formulating the annual
budget as well as budgets for all activities.
B. Assisting the treasurer in
proper accounting procedures.
C. Assisting the organization
in submitting necessary information to the student activities
office.
Audits.
All student and Faculty organizations’ bylaws must describe a process
for regular audits before the organization is approved by the President
to operate under the auspices of SPC. The FACC bylaws, for example,
say:
Excerpt from Article IV, Section E of
FACC bylaws
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The Treasurer
shall:
a.
Collect and forward dues to the FACC office.
b.
Record and disburse any Chapter funds as directed by
the Chapter President.
c.
Report Chapter finances at each meeting.
d.
Prepare an annual report for audit at the end of the
year. |
The State Auditors
look at out the Agency Fund, which includes associations such as the
Nursing Association, Good Neighbor Fund and the FACC Hurricane Relief
Fund. In the most recent audit there were not any findings.
Organizations such
as FACC, Circle K, and Phi-Theta Kappa (PTK) are statewide
organizations, and their activities are not run through the College’s
books; however, if any irregularities surfaced that involved SPC
employees, the President would be able to take action under the
provisions of the State of Florida code of ethics (FS. 112.311) and the
Board rule subjecting SPC employees to follow the code.
Coordination of
fund-raising
Student
fund-raising events are coordinated with the campus Student Activities
office and the campus Provost. All coordination of other fund-raising
is conducted by the Faculty or outside organization, with the knowledge
and approval of the Provost. Plans for and summaries of fundraising
activities are included in the weekly reports from Provosts to the
President. Institution-wide fund-raising events, such as Relay for
Life, are briefed to the President and his Cabinet and approved well
prior to the event.
Fund-raising
activities are publicized through appropriate communications channels
depending on the audience for the fund-raiser. Relay for Life,
for example, was publicized through flyers and cards distributed to the
various campuses and announcements in the Blue & White, the
newsletter for Faculty and staff.
Excerpt from Blue
& White, 03-17-06
A smaller
fund-raising event such as a car wash is publicized in the campus
newsletter.
Publicity for student
fund-raising activity
References
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