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The institution has a clearly defined
and published organizational structure that delineates responsibility
for the administration of policies.
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Compliance ___Partial
Compliance ___Non-Compliance
Narrative
St. Petersburg College is in compliance
with this comprehensive standard because the Institution has a clearly
defined and published organizational structure that delineates
responsibility for the administration of policies. It is the
responsibility of the President to organize
the college to efficiently and effectively achieve its goals.
The parameters
and responsibilities of the internal organization of the College are
described in Board Rule 6Hx23-1.08-Description of Organization.
Available both through Web site and from the office of the college
attorney, this rule authorizes the Board of Trustees (BOT) to hire a
chief executive officer for the administration of the College whose
title is College President. Each College campus is operated by either a
provost, campus executive officer, or the chief academic officers of
Baccalaureate Programs and University Partnerships who is under the
authority of the President.
The organizational chart shown on the
next page identifies the reporting relationship for administrative
positions and is included in Board Rule P6Hx23-1.904.
The general powers of the President are
set forth in the Florida State Statutes and the Rules and Procedures of
the Board of Trustees. Board Rule 6Hx23-1.08 Description of
Organization outlines the General Powers, Duties and Responsibilities of
the President. The rule states that the President is the Secretary to
the Board of Trustees and the Chief Administrative Officer in charge of
the day-to-day operation of the College. The general powers, duties and
responsibilities of the President, which are to advise and counsel the
BOT and seek the advice and counsel of the Board, are set forth in the
Florida Statutes State Board of Education Rules, 6A-14.0262, Duties and
Responsibilities of the President:
Excerpt from
6A-14.0261 General Powers of the President
The president
shall:
(1) Exercise
general oversight of the college to determine needs and recommend
improvements.
(2) Advise and
counsel the board of trustees and recommend board action.
(3) Recommend
and enforce rules of the board of trustees.
(4) Recommend
and enforce minimum standards for the operation of college programs
and for student completion of instructional programs.
(5) Perform
duties and exercise responsibilities assigned by law, by rules of
the State Board of Education, and by the board of trustees.
(6) Delegate
authority necessary to insure that laws and rules are executed
efficiently.
The President of St. Petersburg College
has organized his administrative staff very effectively and efficiently
using the latest innovations in organizational theory, namely,
flattening the organizational structure to streamline processes and
remove unnecessary layers of management.
The President of the College has
delegated authority for daily operations to three Senior Vice
Presidents, one for Baccalaureate Programs and University Partnerships,
one for Educational and Student Services, and one for Administration,
and subsequently to five Provosts for five of the eight sites
(Clearwater, Seminole, St. Petersburg Gibbs, Tarpon Springs, and Health
Education Center), and Campus Executive Officers for the SPC Allstate
Center. For each of the three smaller sites, there are campus/center
executive officers who report to Cabinet-level officers (the Executive
Officer for the Downtown and Midtown sites reports to the Provost of the
St. Petersburg/Gibbs Campus). The Provosts and Campus Executive
Officers are directly
accountable for campus operation, including providing leadership for
staff at campus site, implementing student/academic programs and
supervising of supporting services.
There are eight Deans for the
Baccalaureate Programs.
Deans are directly accountable for their College operation and provide
leadership for faculty and staff, implementing student and academic
programs and supervising of supporting services. The Campus Provosts and
Executive officers report to the Senior Vice President of Administration
and the Deans report to the Senior Vice President of Baccalaureate
Programs and University Partnerships. In the spirit of a flat
organization, SPC has two Vice Presidents and several Directors
reporting directly to the President. One of the Vice Presidents, the
Vice President of Economic Development and Innovative Programs, reflects
the President’s vision of entrepreneurial leadership that has been
responsible for some of the most innovative solutions reflecting
excellent fiscal stewardship, such as the partnership with various
Pinellas County agencies to develop the EpiCenter.
Despite having multiple operational
sites, St. Petersburg College is organized as a single organizational
entity. The College is therefore guided by a single mission and set of
goals. Each operating unit conducts its affairs and makes decisions
within this singular framework.
Publication of the organizational
structure of
St. Petersburg College
SPC’s Organizational Chart is available
on the SPC Human Resources (HR) Web site and published annually in the
online Faculty Manual. Personnel changes are recorded in the minutes of
Board of Trustees’ meetings. Administrative personnel changes and
changes to the organizational structure typically are published
electronically and in print, either in the institution-wide newsletter,
the Blue & White, or in a special publication.
Evidence that supports the
distinctive responsibilities reflected in the organizational structure
Board of Trustees Policies and
Procedures Manual. The
Policies and Procedures approved by the Board of Trustees identify the
President as the one responsible for executing the policies of the
Board, and allowing the President to delegate as necessary to accomplish
the tasks. Certain Board rules identify specific positions or offices
responsible for a particular process.
Examples of positions
identified in Board rules for specific responsibilities
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Board rule |
Task |
Responsible position |
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6Hx23-4.36 Student Grievances and
Appeals |
·
Informal resolution
·
Formal resolution
·
Appeal |
·
Associate Provost
·
Campus Appeals Committee
·
President |
|
|
|
|
|
6Hx23-4.461 Academic Honesty |
·
Determination process
·
Disciplinary action |
·
Faculty
·
Associate Provost |
Board of Trustees Agendas and Minutes.
Board agendas and minutes clearly reflect the distinctive roles and
responsibilities of the Board and of the President. The rule states
that the President is the Secretary to the Board of Trustees and the
Chief Administrative Officer in charge of the day-to-day operation of
the College. As the Secretary to the Board, the President ensures that
the agendas and minutes accurately reflect the requests made to and
decisions made by the Board and include all the supporting documentation
needed for a Board decision. As the Chief Administrative Officer in
charge of the day-to-day operation of the College, the President brings
policy, curriculum, facilities, personnel, large contract, and strategic
planning recommendations to the Board for approval.
Curriculum and Instruction (C&I) Manual.
The C&I Manual provides specific guidance on the roles and
responsibilities of personnel involved in curriculum development:
Excerpt from the C&I Manual
Curriculum is the
sum total of all the instructional programs at the College. …
Supervision of the College curriculum is the responsibility of the
Senior Vice-President, Educational and Student Services, who is the
chief academic officer of the College. … At St. Petersburg College
the development of curriculum is primarily the responsibility of the
faculty. Every credit course and/or program is usually developed by
faculty and recommended through the curriculum process as defined in
this manual. … The C & I committee [appointed by the President]
considers curriculum proposals for new courses, course changes,
course deletions, new programs, program changes, program deletions,
and graduation or general education requirement modifications.
Curriculum and Instruction Committee
Minutes. Minutes of the C&I
Committee reflect the committee’s accomplishment of the tasking given by
the Board Rule and the C&I Manual.
Excerpt from C&I Minutes, 6-27-06
Minutes of the
June 13, 2006, meeting were approved.
All items are
effective 20061(0370).
…
CJE 2250 Introduction to Gangs and Crime: New 3-credit course. Additional course to be added to the Cross
Discipline Sub Plan F of Public Safety Services AS degree.
Questions and concerns were addressed by the proposer. In C4c “the
term” is changed to “traditional street gangs such as” (C4c:
discussing the specific gangs associated with the term,
traditional street gangs such as Latino, African-American and Tag
Banger all of which have claimed turf.) Corrections were noted.
Proposal was approved.
Faculty manual.
The Faculty Manual outlines the roles of faculty, academic and personnel
policies set by the Board of Trustees and links to specific Board rules
for further guidance. In addition, the Constitution of the Faculty
Governance Organization (FGO) is published as an attachment to the
Faculty Manual.
Excerpt from 2006-2007 Faculty Manual,
Appendix A
SECTION 2:
PURPOSE [of the Faculty Governance Organization]
A.
To serve, by administrative recognition, as the official
voice of the Faculty on each site. However, the individual faculty
member, or faculty members of a department or program, may present
concerns and questions directly to the administration, and the
administration may seek opinions from faculty by referendum or
otherwise.
B.
To provide a formal method for the Faculty Council and the
administrative officers on each site to confer on matters within its
responsibilities.
C.
To establish a meaningful working relationship with the site
administration on those matters within its responsibilities.
D.
To recommend, counsel, monitor, and attempt to resolve
differences pertaining to issues within its responsibilities
submitted by faculty on that site.
Faculty Governance Organization (FGO)
Senate. Proposals submitted
through Faculty Councils to the FGO Senate clearly reflect the
relationship between Faculty and College Administration:
Excerpt from faculty proposal submitted
through FGO Senate, 11-18-05
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Title
of Proposal:
Faculty Research/Creativity Awards
Statement of Proposal:
SPC Research/Creativity awards should be made available for full time
faculty.
Rationale:
Many educational institutions offer research/creativity awards for
their faculty to encourage excellence in scholarly activities,
support professional development and for retaining productive
faculty.
Recommendation:
Budget $50,000 yearly for SPC Research/Creativity awards. Select five
SPC faculty members from varying academic backgrounds to review
applications and select recipients to be awarded $5,000 per. The
awards will be based upon:
1.quality and coherence of proposal
2.potential as a scholarly or artistic contribution
3.contribution to the professional development of applicant
4.suitability for publication, exhibition, performance, or subsequent
funding as appropriate within a respective discipline
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The proposal was forwarded to the
President of the College by the FGO President after approval by the
Senate. The President of the College subsequently approved the faculty
proposal:
Excerpt from President’s letter to FGO,
11-17-06
Relationship of policy development,
approval, and execution to organizational structure
St. Petersburg College develops its
policies in a structured and deliberative way.
The College’s Governance Model ensures
that new or revised policies and procedures undergo careful review,
discussion and agreement before being recommended to the Board of
Trustees for action. Policies are written into Board of Trustees rules
and procedures. When a need surfaces for a new or revised policy, the
College uses an existing cross-functional, cross-discipline standing
committee or forms a specific committee to recommend possible changes to
policies. After committees develop proposed solutions, they brief these
solutions to various standing councils, such as the Faculty Governing
Organization (FGO), the Provost Council, and the Cabinet, and
incorporate feedback. After receiving approval to proceed to the Board
from the President’s Cabinet, the College publishes notifications of
such changes according to provisions of the Administrative Practices Act
(APA), including timely publishing for rule development and adoption.
Once approved by the Board of Trustees, the implementation of the policy
returns to the appropriate Senior Vice President, Vice President, or
Director, as determined by the President. The process is illustrated in
the following flowchart:
SPC Rule Development Process
References
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