2008-2009 Volume 83, No. 1

1. Withdrawal from the College
   
   The President shall establish procedures causing students to be apprised of their progress prior to the voluntary withdrawal deadline. Students who wish to withdraw completely from the College are required to report to the counseling areas of their home campus or center for an exit interview. If it is not possible for a student to come in, a request in writing that the student be withdrawn may be submitted.



2. Course Withdrawals are classified as follows:
   
   
   1. INVOLUNTARY WITHDRAWAL — When a credit student has been involuntarily withdrawn for excessive absences, he/she will receive a final grade of “W” through the deadline date listed in the College catalog for each session or term. After the deadline, the instructor may not assign a grade of “W”, but must assign the grade earned. Violation of an instructor’s attendance policy after the voluntary withdrawal date will result in a grade of “F” for the student. Exceptions must be appealed via the discipline area program director to the Associate Provost, Provost or Center Administrator. An audit student will receive a grade of “W” regardless of the date or circumstance of withdrawal.
   
   
   2. VOLUNTARY WITHDRAWAL DURING "W" PERIOD — A student who elects to withdraw voluntarily from a course prior to the deadline of a session or term will receive a final grade of “W.”
      
   3. VOLUNTARY WITHDRAWAL AFTER THE "W" PERIOD — A student may elect to voluntarily withdraw from a course after the deadline to receive a grade of "W". Students who voluntarily withdraw after the "W" period will receive a grade of "WF."
      Withdrawal from an individual course without penalty will be permitted no more than two times. At the third attempt in any course the student may not receive a W, but will receive the appropriate letter grade earned based on academic performance in the course (See 6Hx23-4.451 and 6Hx23-4.15 for rules on penalties). An attempt shall be defined as each enrollment past the drop/add period in a college-level or college-preparatory course regardless of grade received. The three-attempt provision is intended to include any college-level or college-preparatory course(s) where grades of D, F, W, I or any combination thereof were earned. A fourth attempt may be allowed only by petition through the campus academic appeals committee process. However, only the last grade earned in a college-level course will be factored into the overall grade point average (GPA) calculation, even if the last grade is lower than a previous grade. Audit enrollments shall not count as attempts unless such enrollment is declared after the end of the drop/add period.
      NOTE: ON ALL DROPS, WITHDRAWALS AND CHANGES TO AUDIT, IF STUDENT IS UNDER SOCIAL SECURITY, VETERANS ADMINISTRATION OR FINANCIAL AID BENEFITS AND CEASES TO BE FULL-TIME, THE NECESSARY AGENCIES MUST ALSO BE NOTIFIED.
      
      
3. Procedure for Voluntary Withdrawal From a Course
   The student may withdraw online or see the instructor to be withdrawn.
   
   
4. Absence from Class Because of Illness
   
   
1. Any student who has to be absent from class due to illness should notify the instructor of the illness and possible duration of illness.


2. Any illness or injury necessitating extensive absence from class should be reported to the associate provost. The associate provost will then notify the instructors involved.


3. Any further action required (e.g., make-up work, etc.) must be arranged by the student with each instructor.
   
   
5. Procedure for Instructor Involuntary Withdrawal of A Student from A Course



1. It will be the responsibility of each instructor to insure that all students are informed in writing of the class attendance and excessive absence policy via the course syllabus. The instructor determines when the absences of a particular student have become “excessive.” If there is any question about a student’s absence, the instructor should contact the associate provost or provost for possible information concerning the particular case.


2. The effect of absences upon grades is determined by the instructor. It is important that the student become aware of each instructor’s attendance and excessive absence policy. The instructor will withdraw the student if the withdrawal occurs during the voluntary withdrawal period and assign a grade of “W”. After the end of the voluntary withdrawal period, a grade of “F” will be recorded. Exceptions must be appealed via the program director to the Associate Provost, Provost or Center Administrator.


3. For an instructor who fails to provide a syllabus or who fails to include in his/her syllabus an attendance and excessive absence policy, the instructor and student shall be bound by the following:
1. Absences exceeding 20% of the scheduled class hours shall be considered excessive.
2. The instructor will assign a grade of “W” if it is during the voluntary withdrawal period.


  (Veterans should check the Veterans Information section)


6. Reinstatement of students
   
   Students involuntarily withdrawn from a course for excessive absences due to illness may be reinstated at the discretion of the instructor. Any student who is not so reinstated and who wishes to appeal the involuntary withdrawal may file a student academic appeal under the provisions of BOT Rule 6Hx23-4.36(II).
   

NOTE: Some universities recalculate a transfer student's GPA by converting all "W" grades beyond the university's limits to "F" grades. Therefore, "W" grades may be detrimental to a student's GPA at the next institution attended.

 

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Last revised May 29, 2008
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